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How to Draw Your Raffle Winner(s)

Learn how to draw your raffle winners directly from Trellis.

When it's time to draw the winner(s) for your raffle, you will need to manually draw the winner to follow provincial gaming rules.

We also recommend checking with your provincial body to understand if any specific stakeholders are required to be present when conducting the draw.

Watch the video below or read through!

 

How to Draw Your Raffle Winners

  1. Open your fundraiser editor from your dashboard.

  2. From the builder menu, go to Fundraising Drivers > Raffles & 50/50s.

  3. In the lefthand menu, click Run Draw.

    1. Heads Up! If your draw is not yet ready the platform will not allow you to draw your winner. The platform follows the draw date and time you have on your license and specified on your intake form. 


  4. Select the draw you want to run from the dropdown list. The text above is the licence name.


  5. Click Reconcile Draw. This begins reconciling all your entries and can take a little while.


  6. Click Download Contenders List to export a copy of the contender’s list.
    1. Our platform ensures that no voided tickets are included but if you want to double-check, you may download your raffle report for the list of voided tickets. Downloading the contenders list is also a good proof for you to have in case gaming asks for it or you need it for future reference.

  7. Click Approve and Begin Drawing

How to Accept Your Winner

  1. One you begin the draw, the winner's name and information will appear.
  2. Approve this winner by typing the draw number in the Draw Number of winning ticket field.
    1. (Please note this is case sensitive)


  3. Click Verify Winner. You will now see a record of the winner's info.
    1. This information will always be available, even if you leave this page.

How to Share Your Winner

Once you have successfully verified the winner your live website page will automatically post the name of the winner. 

The platform does not automatically contact your winner and per raffle regulation, It’s the organization's responsibility to contact the winner and arrange how the prizes will be claimed.

Heads Up: Trellis does not pay the winner, all purchases are paid out to the organization following the payout schedule and it is their responsibility to cut the cheque for the winner(or any other means of paying the winner)

To retrieve the winner's contact details - please refer to this article  Exporting Raffle Results & Reports.

How to Prepare Your Reports

  1. You can download your raffle reports from the Raffles and 50/50s sidebar. Go to Export Results and select the report type and filters.


  2. Use the same report to prepare your provincial gaming report. Different provinces might have specific data requirements for reporting, but you can be confident that your Raffle Report will include all the essential information needed for compliance.

  3. An expense report will be sent to you by our team within the next 5 business days to show a breakdown of your sales and fees. 

 
 

Need Help?

If this article didn’t answer your question, feel free to reach out to our Product Engagement Team via the blue chat icon or email support@trellis.org.